HB-4096,As Passed House,Jun 12, 2003
SUBSTITUTE FOR
HOUSE BILL NO. 4096
A bill to amend 1994 PA 204, entitled
"The children's ombudsman act,"
by amending the title and sections 2, 3, 4, 5, 6, 7, 8, 9, 10,
and 11 (MCL 722.922, 722.923, 722.924, 722.925, 722.926, 722.927,
722.928, 722.929, 722.930, and 722.931); and to repeal acts and
parts of acts.
THE PEOPLE OF THE STATE OF MICHIGAN ENACT:
1 TITLE
2 An
act to create establish the children's ombudsman
3 office; and to prescribe the powers and duties of the children's
4 ombudsman, certain state departments and officers, and certain
5 county and private agencies serving children; and to provide
6 remedies from certain administrative acts.
7 Sec. 2. As used in this act:
8 (a) "Administrative act" includes an action, omission,
House Bill No. 4096 (H-4) as amended June 12, 2003
1 decision, recommendation, practice, or other procedure of the
2 department of social
services, an adoption attorney, or a child
3 placing agency with respect to a particular child related to
4 adoption, foster care, or protective services.
5 (b)
"Adoption attorney" means that term as defined in
6 section 22 of the
adoption code, being section 710.22 of the
7 Michigan Compiled
Laws.
8 (c) "Adoption
code" means chapter X of Act No. 288 of the
9 Public Acts of 1939,
being sections 710.21 to 710.70 of the
10 Michigan Compiled
Laws.
11 (b) "Central registry" means that term as defined in section
12 2 of the child protection law, MCL 722.622.
13 (c) "Child" means an individual under the age of 18.
14 (d) "Child abuse" and "child neglect" mean those terms as
15 defined in section 2 of the child protection law, MCL 722.622.
16 (e) "Child caring institution" means that term as defined in
17 section 1 of 1973 PA 116, MCL 722.111.
18 (f) (d) "Child
placing agency" means an organization
19 licensed or approved by the
department of social services under
20 Act No. 116 of the
Public Acts of 1973, being sections 722.111 to
21 722.128 of the
Michigan Compiled Laws consumer
and industry
22 Services [or its successor department or agency] under 1973 PA 116, MCL 722.111 to 722.128, to receive
23 children for placement in private family homes for foster care or
24 adoption and to provide services related to adoption.
25 (e)
"Child" means an individual under the age of 18.
26 (f)
"Complainant" means an individual who makes a complaint
27 as provided in section
5.
1 (g) "Child protection law" means the child protection law,
2 1975 PA 238, MCL 722.621 to 722.638.
3 (h) "Children's ombudsman" or "ombudsman" means the
4 individual appointed to the office of children's ombudsman under
5 section 3.
6 (i) "Closed session" means that term as defined in the open
7 meetings act, 1976 PA 267, MCL 15.261 to 15.275.
8 (j) (g) "Department"
means the department of social
9 services family independence agency.
10 (h) "Foster
parent" means an individual licensed by the
11 department of social
services under Act No. 116 of the Public
12 Acts of 1973 to
provide foster care to children.
13 (i)
"Official" means an official or employee of the
14 department or a child
placing agency.
15 (j)
"Ombudsman" means the children's ombudsman created in
16 section 3.
17 (k) "Foster care" means care provided to a child in a foster
18 family home, foster family group home, or child caring
19 institution licensed or approved by the department of consumer
20 and industry services under 1973 PA 116, MCL 722.111 to 722.128,
21 or care provided to a child in a relative's home under a court
22 order.
23 (l) "Office" means the children's ombudsman office
24 established under section 3.
25 Sec. 3. (1) As a means of effecting changes in policy,
26 procedure, and legislation, educating the public, investigating
27 and reviewing actions of state agencies or entities receiving
House Bill No. 4096 (H-4) as amended June 12, 2003
1 state funding, monitoring and ensuring compliance with relevant
2 statutes, rules, and policies pertaining to children's protective
3 services and the
placement, supervision, and treatment, and
4 improving delivery of care of children in foster care and
5 adoptive homes, the
children's ombudsman is created established
6 as an autonomous entity in the department of management and
7 budget. The
ombudsman shall exercise its powers and duties,
8 including the
functions of budgeting and procurement and other
9 management-related
functions, independently of the director of
10 the department of
management and budget. The office
of
11 children's ombudsman is established in the children's ombudsman
12 office.
13 (2) [
14 ] The governor shall
15 appoint an individual as the ombudsman, with the advice and
16 consent of the senate, from a list of not less than 3 individuals
17 submitted to the governor by a committee consisting of the
18 following members:
19 (a) Two attorneys, 1 appointed by the state bar of Michigan
20 and 1 appointed by the governor.
21 (b) Two judges who are serving in the family division of
22 circuit court, 1 appointed by the supreme court and 1 appointed
23 by the governor.
24 (c) One physician appointed by the governor.
25 (d) One member of the house of representatives appointed by
26 the speaker of the house of representatives.
27 (e) One member of the senate appointed by the senate majority
House Bill No. 4096 (H-4) as amended June 12, 2003
1 leader.
2 (f) One psychologist appointed by the governor.
3 (g) One social worker appointed by the national association
4 of social workers of Michigan.
5 (h) One representative of a child placing agency appointed by
6 the governor.
7 (i) One representative of the Michigan domestic violence
8 prevention and treatment board, appointed by the Michigan
9 domestic violence prevention and treatment board or its
10 designee.
11 (j) One member of the general public appointed by the
12 governor.
13 (k) One representative of the department of state police
14 appointed by the governor.
15 (3) The committee established under subsection (2) shall
16 recommend not less than 3 individuals to the governor for
17 selection as the children's ombudsman. [
18
19
20
21
22 ]
23 The committee shall not recommend an individual unless the
24 individual is qualified by training and experience to perform the
25 duties and exercise the powers of the children's ombudsman and
26 the children's ombudsman office as provided in this act.
27 (4) [On the effective date of the amendatory act that added this subsection], a
House Bill No. 4096 (H-4) as amended June 12, 2003
1 committee consisting of members as provided in subsection (2)
2 shall be formed and shall meet to interview and consider
3 individuals to recommend for appointment as the children's
4 ombudsman under the guidelines established by subsection (3).
5 Not more than 60 days after [the effective date of the amendatory act that added this subsection], the committee shall
6 submit to the governor a list of not less than 3 individuals,
7 ranked in order of committee preference.
[(5) If the office of children's ombudsman becomes vacant, not more than 60 days after that vacancy occurs, the committee established under subsection (2) shall submit to the governor a list of not less than 3 individuals, ranked in order of committee preference.]
8 [(6)] Not more than 60 days after the committee submits its
9 recommendations, the governor shall appoint 1 of the individuals
10 recommended under subsection (4) [or (5)] to fill the vacancy. An
11 appointment to fill a vacancy in the office of the children's
12 ombudsman is subject to the advice and consent of the senate. If
13 the governor fails to make the appointment within 60 days, the
14 individual ranked the highest in the committee's recommendation
15 under subsection (4) [or (5)] is appointed as the children's ombudsman.
16 [(7)] The governor may remove the children's ombudsman from
17 office for cause that includes, but is not limited to,
18 incompetency to properly exercise duties, official misconduct,
19 habitual or willful neglect of duty, or other misfeasance or
20 malfeasance in connection with the operation of the office of the
21 children's ombudsman. The governor shall report the reason for
22 the removal to the legislature.
23 [(8)] The children's ombudsman serving in office on the
24 effective date of the amendatory act that added this subsection
25 shall serve at the pleasure of the governor [until the governor makes an appointment under subsection (4)].
26 Sec. 4. (1) The Independently
from the department of
27 management and budget and from the executive office of the
House Bill No. 4096 (H-4) as amended June 12, 2003
1 governor, the ombudsman shall establish procedures for the office
2 for budgeting, expending funds
money, and employing personnel.
3 Subject to annual appropriations, the ombudsman shall employ
4 sufficient personnel to carry out the duties and powers
5 prescribed by this act.
6 (2) The ombudsman shall establish procedures for receiving
7 and processing complaints
from complainants the public,
8 conducting investigations, holding informal hearings, and
9 reporting findings resulting from investigations.
10 (3) Personnel employed by the office of the children's
11 ombudsman shall receive mandatory training conducted by the
12 Michigan domestic violence prevention and treatment board in
13 domestic violence and in handling complaints of [child abuse or child neglect]
14 that involve a history of domestic violence.
15 (4) If the subject matter of a complaint falls within the
16 duties and powers of the ombudsman to investigate, any individual
17 may submit the complaint to the ombudsman. The ombudsman has the
18 sole discretion and authority to determine if a complaint falls
19 within his or her duties and powers to investigate and if a
20 complaint involves an administrative act. The ombudsman may
21 initiate an investigation without receiving a complaint. The
22 ombudsman defines the scope, duration, and issues to be
23 considered as part of the investigation. During the course of an
24 investigation, the ombudsman may refer a case to the department
25 if the ombudsman determines that the department received a report
26 on the case, but did not conduct a field investigation. If the
27 ombudsman refers a case to the department, the department shall
House Bill No. 4096 (H-4) as amended June 12, 2003
1 conduct a field investigation of the case and report its findings
2 to the ombudsman.
3 [
4
5
6
7
8
9
10
11 ]
12 Sec. 5. All of
the following individuals may make a
13 complaint to the
ombudsman with respect to a particular child,
14 alleging that an
administrative act is contrary to law, rule, or
15 policy, imposed
without an adequate statement of reason, or based
16 on irrelevant,
immaterial, or erroneous grounds:
17 (a) The child, if
he or she is able to articulate a
18 complaint.
19 (b) A biological
parent of the child.
20 (c) A foster
parent of the child.
21 (d) An adoptive
parent or a prospective adoptive parent of
22 the child.
23 (e) A legally
appointed guardian of the child.
24 (f) A guardian ad
litem of the child.
25 (g) An adult who
is related to the child within the fifth
26 degree by marriage,
blood, or adoption, as defined in section 22
27 of the adoption code,
being section 710.22 of the Michigan
House Bill No. 4096 (H-4) as amended June 12, 2003
1 Compiled Laws.
2 (h) A Michigan
legislator.
3 (i) An attorney
for any individual described in subparagraphs
4 (a) to (g). The children's ombudsman has the authority to do
all
5 of the following:
6 (a) Pursue all necessary action, including, but not limited
7 to, legal action, to protect the rights and welfare of each child
8 or the class of children under the jurisdiction, control, or
9 supervision of the department, the Michigan children's institute,
10 the family division of circuit court under section 2(a)(1) of
11 chapter XIIA of the probate code of 1939, 1939 PA 288, MCL
12 712A.2, a child caring institution, or a child placing agency.
13 (b) Pursue [ ] legislative advocacy in the best
14 interests of children.
15 (c) Review policies and procedures relating to the
16 department's involvement with children and make recommendations
17 for improvement.
18 (d) Investigate each child's death that may have resulted
19 from child abuse or child neglect.
20 Sec. 6. The ombudsman may do all of the following in
21 relation to a child who may be a victim of child abuse or child
22 neglect:
23 (a) Upon its his
or her own initiative or upon receipt of a
24 complaint, from
a complainant, investigate an administrative
25 act that is alleged to be
contrary to law or rule, or contrary
26 to policy of the department or a child placing agency, imposed
27 without an adequate statement of reason, or based on irrelevant,
1 immaterial, or erroneous grounds. The ombudsman has sole
2 discretion to determine if a complaint involves an administrative
3 act.
4 (b) Decide, in its
his or her discretion, whether to
5 investigate a
complaint an administrative act.
6 (c) Upon its own
initiative or upon receipt of a complaint
7 from a complainant,
conduct a preliminary investigation to
8 determine whether an
adoption attorney may have committed an
9 administrative act
that is alleged to be contrary to law, rule,
10 or the Michigan rules
of professional conduct adopted by the
11 Michigan supreme
court.
12 (c) Except as otherwise provided in this subdivision, access
13 records and reports necessary to carry out the ombudsman's powers
14 and duties under this act to the same extent and in the same
15 manner as provided to the department under the provisions of the
16 child protection law. The ombudsman shall be provided access to
17 medical records in the same manner as access is provided to the
18 department under section 16281 of the public health code, 1978 PA
19 368, MCL 333.16281. The ombudsman shall be provided access to
20 mental health records in the same manner as access is provided to
21 the department in section 748a of the mental health code, 1978 PA
22 258, MCL 330.1748a.
23 (d) Issue a subpoena requiring the production of a record or
24 report necessary to carry out the ombudsman's duties and powers.
25 If the person to whom a subpoena is issued fails or refuses to
26 produce the record or report, the ombudsman may petition the
27 court for enforcement of the subpoena.
1 (e) (d) Hold
informal hearings and request that individuals
2 appear before the ombudsman and give testimony or produce
3 documentary or other evidence that the ombudsman considers
4 relevant to a matter under investigation.
5 (f) (e) Make
recommendations to the governor and the
6 legislature concerning the need for children's protective
7 services, adoption, or foster care legislation, policy, or
8 practice without prior review by other offices, departments, or
9 agencies in the executive branch in order to facilitate rapid
10 implementation of recommendations or for suggested improvements
11 to the recommendations. However, no other office, department, or
12 agency shall prohibit or inhibit the release of an ombudsman's
13 recommendation to the governor or the legislature.
14 Sec. 7. (1) Upon rendering
a decision deciding to
15 investigate a complaint,
from a complainant, the ombudsman
16 shall notify the complainant
complaining individual of the
17 decision to investigate
and shall notify the department ,
18 adoption attorney, or child placing agency of the intention to
19 investigate. If the ombudsman declines to investigate a
20 complaint or continue an investigation, the ombudsman shall
21 notify the complainant
complaining individual and the
22 department , adoption
attorney, or child placing agency of the
23 decision and of the reasons for the ombudsman's action.
24 (2) If the
preliminary investigation described in section 6
25 leads the ombudsman to
believe that the matter may involve
26 misconduct by an
adoption attorney, the ombudsman shall
27 immediately refer the
complaint to the attorney grievance
1 commission of the
state bar of Michigan.
2 (2) (3) The
ombudsman may advise a complainant
3 complaining individual to pursue all administrative remedies or
4 channels of complaint
open to the complainant individual before
5 pursuing a complaint with the ombudsman. Subsequent to the
6 administrative processing of a complaint, the ombudsman may
7 conduct further
investigations of any a complaint upon the
8 request of the complainant
or upon the ombudsman's own
9 initiative complaining individual.
10 (3) (4) If
the ombudsman finds in the course of an
11 investigation that an individual's action is in violation of
12 state or federal criminal law, the ombudsman shall immediately
13 report that fact to the county prosecutor or the attorney
14 general. If the complaint is against a child placing agency, the
15 ombudsman shall refer the
matter to the department of social
16 consumer and industry services or its successor department for
17 further action with respect to licensing.
18 (5) The ombudsman
may file a petition on behalf of a child
19 requesting the court
to take jurisdiction under section 2(b) of
20 chapter XIIA of Act
No. 288 of the Public Acts of 1939, being
21 section 712A.2 of the
Michigan Compiled Laws, or a petition for
22 termination of
parental rights under section 19b of chapter XIIA
23 of Act No. 288 of the
Public Acts of 1939, being section 712A.19b
24 of the Michigan
Compiled Laws, if the ombudsman is satisfied that
25 the complainant has
contacted the department, the prosecuting
26 attorney, the child's
attorney, and the child's guardian ad
27 litem, if any, and
that none of these persons intend to file a
1 petition as described
in this subsection.
2 Sec. 8. (1) The department and a child placing agency shall
3 do all of the following:
4 (a) Upon the ombudsman's request, grant the ombudsman or
5 its his or her designee access to all relevant
information,
6 records, and documents in the possession of the department or
7 child placing agency that the ombudsman considers relevant and
8 necessary in an investigation.
9 (b) Assist the ombudsman to obtain the necessary releases of
10 those documents that are specifically restricted.
11 (c) Provide Upon
the ombudsman's request, provide the
12 ombudsman upon
request with progress reports concerning the
13 administrative processing of a complaint.
14 (d) Upon the ombudsman's request, provide the ombudsman
15 information he or she requests under subdivision (a) within 5
16 business days after the date of request. Upon the ombudsman's
17 request, the attorney general may take appropriate action to
18 require that the information requested be provided to the
19 ombudsman.
20 (2) The department,
an adoption attorney involved with an
21 adoption, and a child placing agency shall provide information to
22 a biological parent, prospective adoptive parent, or foster
23 parent regarding the provisions of this act.
24 (3) The department shall provide the ombudsman with access,
25 in the ombudsman's own office, to departmental computer networks,
26 including the central registry, service workers support
27 system/foster care, adoption, juvenile justice (SWSS), and
House Bill No. 4096 (H-4) as amended June 12, 2003
1 customer information management system (CIMS) unless otherwise
2 prohibited by federal law, or the release of the information to
3 the ombudsman would jeopardize federal funding.
4 Sec. 9. (1) The
ombudsman shall treat all matters under
5 investigation,
including the identities of recipients or
6 individuals from whom
information is acquired, as confidential,
7 except so far as
disclosures may be necessary to enable the
8 ombudsman to perform
the duties of the office and to support any
9 recommendations
resulting from an investigation. A record of the
10 office of the
ombudsman is confidential, shall be used only for
11 purposes set forth in
this act, and is not subject to court
12 subpoena. A record of
the office of the ombudsman is exempt from
13 disclosure under the
freedom of information act, Act No. 442 of
14 the Public Acts of
1976, being sections 15.231 to 15.246 of the
15 Michigan Compiled
Laws. Subject to [subsections (2) through (7)], all
16 information obtained or generated by the office of the children's
17 ombudsman is confidential [
18 ], is
19 not subject to a court subpoena, and is not discoverable in a
20 legal proceeding. [The ombudsman shall not disclose confidential information in response to a request under the freedom of information act, 1976 PA 442, MCL 15.231 to 15.246, unless the public interest in disclosure outweighs the public interest in nondisclosure. The ombudsman shall not disclose any information that impairs the rights of the child or the child's parents or guardians.]
21 (2) The ombudsman may release information to a complainant or
22 to a closed session of a legislative committee that has
23 jurisdiction over family and children's services issues regarding
24 the department's handling of a case under the child protection
25 law that is obtained or generated during an investigation
26 conducted by the office.
27 (3) Unless otherwise part of the public record, the office
1 shall not release any of the following confidential information
2 to the general public:
3 (a) Records relating to mental health evaluation or treatment
4 of a parent or child.
5 (b) Records relating to the evaluation or treatment of a
6 substance abuse-related disorder of a parent or child.
7 (c) Records relating to medical diagnosis or treatment of a
8 parent or child.
9 (d) Records relating to domestic violence-related services
10 and sexual assault services provided to a parent or child.
11 (e) Records relating to educational services provided to a
12 parent or child.
13 (4) Notwithstanding subsection (3), if the ombudsman
14 determines that disclosure of confidential information is
15 necessary to identify, prevent, or respond to the abuse or
16 neglect of a child, the ombudsman may disclose information in his
17 or her possession to a public or private agency responsible for
18 the welfare of the child or to a court. The ombudsman shall not
19 release the address, telephone number, or other information
20 regarding the whereabouts of a victim or suspected victim of
21 domestic violence unless ordered to by a court.
22 (5) Except as necessary to support legal action initiated
23 under section 5(a), the ombudsman shall not disclose information
24 relating to an ongoing law enforcement investigation or an
25 ongoing children's protective services investigation.
26 (6) The ombudsman shall not disclose the identity of an
27 individual making a child abuse or neglect complaint under the
1 child protection law unless that individual's written permission
2 is obtained first or a court has ordered the ombudsman to release
3 that information.
4 (7) The ombudsman may release an individual's identity who
5 makes an intentionally false report of child abuse or neglect
6 under the child protection law.
7 Sec. 10. (1) The ombudsman shall prepare a report of the
8 factual findings of an investigation and make recommendations to
9 the department or child placing agency if the ombudsman finds
10 1 or more of the following:
11 (a) A matter should be further considered by the department
12 or child placing agency.
13 (b) An administrative act or omission should be modified,
14 or canceled, or corrected.
15 (c) Reasons should be given for an administrative act or
16 omission.
17 (d) Other action should be taken by the department or child
18 placing agency.
19 (2) Before announcing
a conclusion or recommendation that
20 expressly or by
implication criticizes an individual, the
21 department, or a child
placing agency, the ombudsman shall
22 consult with that
individual, the department, or the child
23 placing agency. When
publishing an opinion adverse to the
24 department or child
placing agency, the ombudsman shall include
25 in the publication any
statement of reasonable length made to the
26 ombudsman by the
department or child placing agency in defense or
27 mitigation of the
action. The ombudsman may request to be
1 notified by the
department or child placing agency, within a
2 specified time, of any
action taken on any recommendation
3 presented.
4 (2) (3) The
ombudsman shall notify the complainant
5 complaining individual of the actions taken by the ombudsman and
6 by the department or child placing agency.
7 (4) The ombudsman
shall provide the complainant with a copy
8 of its recommendations
on a complaint.
9 (3) The ombudsman may provide to the individual making the
10 complaint to the office the following information:
11 (a) A copy of the ombudsman's report regarding the
12 investigation's findings, recommendations to the department made
13 according to the investigation, the department's response to the
14 ombudsman's findings and recommendations, and any epilogue to the
15 ombudsman's report and the department's response.
16 (b) Information that has otherwise been made public.
17 (c) Confidential information, but only to the extent that
18 release is necessary to enable the individual making the
19 complaint to take action to protect the child from child abuse or
20 child neglect.
21 (4) The ombudsman shall not release information to the
22 individual making the complaint that will endanger the health or
23 welfare of a child or another individual.
24 (5) The ombudsman shall submit to the governor, the director
25 of the department, and the legislature an annual report on the
26 ombudsman's conduct,
of the ombudsman, including any
27 recommendations regarding the need for legislation or for change
1 in rules or policies.
2 Sec. 11. (1) An Subject
to subsection (4), an official,
3 the department, or a child placing agency shall not penalize any
4 person for filing a complaint or cooperating with the ombudsman
5 in investigating a complaint.
6 (2) An individual,
the department, an adoption attorney
7 involved in an adoption, or a child placing agency shall not
8 hinder the lawful actions of the ombudsman or employees of the
9 ombudsman.
10 (3) A report by the ombudsman is not subject to prior
11 approval by a person outside of the office.
12 (4) An individual who intentionally makes a false complaint
13 of child abuse or neglect under this act is subject to the
14 penalties contained in section 13(5) of the child protection law,
15 MCL 722.633.
16 Enacting section 1. Sections 13, 14, and 15 of the
17 children's ombudsman act, 1994 PA 204, MCL 722.933, 722.934, and
18 722.935, are repealed.
19 Enacting section 2. Section 6(d) of the children's
20 ombudsman act, 1994 PA 204, MCL 722.936, is repealed 5 years
21 after the effective date of this amendatory act.